Developing an Advisory Board: Sample Agendas

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Practical Considerations: Step 3

Checklist: Outlining Program Possibilities

Sample Agendas

Meeting agendas should include a balance of these themes: testing any already existing teaching materials with the committee, testing ideas resulting from research, committee discussions, and outreach. Each meeting can focus on a different theme. For example, the first meetings may include a brief tour of the museum and a presentation of the types of services, programs, and exhibitions that are available to the general public.

After that, meetings can be used to:

Below are a few sample agendas. Feel free to adapt to suit your needs.

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Agenda 1: Introductory Advisory Board Meeting

Museum Introduction

Staff introductions, and description of museum, its collection, and general education mission statement.

Member Introductions

What is your relationship to the blindness and visual impairment community?

Member First Impressions

What is your general impression of art education for blind and visually impaired people?
How would your constituency respond?
What do you imagine might be gained?
What would some of the obstacles be? How could these be overcome?

[Perhaps this could be a list of questions to consider before the first meeting.]

Goal for next meeting: Each member should consider the make-up of your particular vision impairment community, which groups (adults, seniors, children, and so forth) are represented, and how the museum might service it.

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Agenda 2: Generate Profile of Community, or Communities

Some factors to consider include:

Goal for next meeting: Each member should consider the basic characteristics of a museum program appropriate for your community.

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Agenda 3: Define Basic Parameters of Program

Using your community profiles, choose your audience(s): schools, seniors, and all visitors.
What should be the goals of your program?
What part of the museum's collection might be of most interest?
What will be the level of participation: single lectures, to year long, multiple-visit programs?
What is the budget for the program?

Goal for next meeting : Consider how your organization or other community sources could contribute to the museum's program.

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Agenda 4: Community Resources

Identify participating organizations and describe proposed type of participation for each.
Identify sponsors.
Identify donors of material in kind.

[Please see the Outreach module in this handbook for further information.]

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